Overview

Organizations often face communication gaps caused by semi-automated systems and heavy reliance on email or individual file systems. The challenge is not only ensuring the transparency but also ability to retrieve documents (content like contracts, agreements, reports etc.) based on needs.

CIGNEX Datamatics' Document Management solutions provide organizations with all the services necessary for creating, converting, managing, and sharing electronic documents. Built on industry-standard Open Source platforms, CIGNEX Datamatics' Document Management Systems ensure completeness, validity, traceability, and inalterability of important documents.

CIGNEX Datamatics Records Management solutions provide a secure, auditable environment for creating, declaring, classifying, retaining, and destructing records. Through our solutions, organizations can ensure compliance by defining and enforcing policies for records use, storage, and disposition with a legally defensible audit trail.

Solutions

  • Document Management
  • Records Management
  • Contract Management
Featured Case Study

Government Agency

Legacy ECM modernization improving Quality of Service (QoS) by 70%

Business needs were to transform the way the citizen correspondences are stored, managed, indexed, retrieved and archived (1) Modernize legacy ECM system with faster search and retrieval (2) Migrate existing documents to scalable and centralize document repository

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Features

Workflow
  • BPM and Activiti Integration - complex workflow support
  • Dashboard Task Management
  • Compliance - Secure Document Lifecycle Management
  • Standardized workflow for creation, review and publishing
Contribution & Categorization
  • Virtual File System making ECM as simple as a shared drive
  • CIFS Briefcase Synchronization
  • Portal Access - JSR-168
  • Automatic MetaData Extraction and categorization from all Interfaces
Collaboration
  • Space Wizard - Best practice of folder structure, content, templates, rules and processes
  • Forum Support - threaded discussions
  • Simple Email Based Workflow - embedded URL, approve/reject
  • Email and RSS change notification
  • Portal integration – Open Source or Proprietary
Access & Search
  • Security and user management with users, groups and roles
  • Document Level Security
  • Single Sign-On through NTLM or LDAP
  • Web based access from different locations and devices enables collaboration
  • Native OpenSearch from browsers across multiple Alfresco repositories and also other Open Search repositories
  • Enterprise search features like federated and filtered search

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