Client Overview

A division of a €92 Billion (2008) leading integrated financial services

Business Need

The client's, a division of a €92 Billion (2008) leading integrated financial services, invoice approval process was handled manually impacting operational efficiency and productivity across the organization. Client identified that having an automated solution can address the existing gaps and instill discipline within the enterprise. Needs identified were:
- Reducing processing time
- Improving productivity and processing efficiency
- Cost effective and within client's designated budget.

Solution

On understanding the client's business challenges and requirements, CIGNEX Datamatics recommended the adoption of Alfresco Enterprise Content Management (ECM) solution. Key features of the Alfresco based Invoice Approval Solution include:

  • Automated approval flow through intelligent business process automation / workflow
  • Improved security
  • User friendly & intuitive “Autofill” feature eliminated the manual intervention of re-entering information
  • Eliminated the need for scanning and printing documents
  • Easy drag and drop functionality

Key Benefits

The Alfresco based automated invoice approval system was rolled-out in 2 months and resulted in the following benefits:

  • Improved productivity & efficiency

    • The automated invoice approval workflow helped in reducing the processing time from 1 - 3 weeks to merely 15 - 30 minutes
    • Centralized repository made it easier & faster to retrieve, trace and locate the history of an invoice
  • Intelligent workflow automation & autofill feature helped in ensuring better quality of data - integrity & capturing of mandatory information - and reduced dependency on individuals.